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Vendor Guidelines

The Atlanta Science Fiction and Fantasy Expo (ASFE) welcomes all vendors, exhibitors and artisans (hereinafter referred to collectively as vendors)! The show will be held at North DeKalb Mall (2050 Lawrenceville Highway, Decatur, GA 30033) on March 3 and 4, 2018.

Pricing and Availability

The vending fee is a fixed rate of $75 per 8-foot table for both days. This price is not negotiable. Vendors who do not arrive by 9:45 am. on convention opening day on Saturday, March 3 will forfeit their space(s). No-show tables will be sold to waitlist patrons or other show participants. All fees must be received on or before Sunday, February 24, 2018.

Vendors may purchase tables online or in person at Challenges Games and Comics.

ASFE makes no guarantee as to the availability of space and reserves the right to limit, expand or otherwise modify vendor space and layouts.

Room Set-Up/Space

Vendor spaces will be setup in North DeKalb Mall only. Mall doors open at 8 am. Each vendor will also be allocated two (2) chairs per table. Vendors may not encroach upon adjacent spaces unless given express permission by the spaces occupant. Power outlets, extra chairs, or other services may be available, but resources are limited. Information concerning how to make requests for these services will be provided at a later date. Vendor area floor plan and space assignments are at the sole discretion of ASFE management and North DeKalb Mall. Dedicated staff members will be available exclusively to assist Vendors. These staffers will be identified to vendors during setup and can assist in answering any questions or concerns. Our goal is to create the best possible expo experience for everyone. Your efforts to remain courteous and respectful to other vendors, staff and attendees is greatly appreciated. In the event that you encounter a problem, please direct your concerns to designated staff only.

Reserving Multiple Spaces

Vendors are welcome to reserve up to four (4) tables. If extra spaces remain available at opening on Saturday, March 3, vendors may purchase additional space(s).

Venue Policies

Only masking/painter’s tape, pins affixed to fabric panels or free standing vendor-provided displays may be used to enhance vendor areas. The use of staples, nails, tacks or other forms/types of tape are strictly prohibited. Do not place stickers, use paint, or otherwise use materials which may permanently deface venue facades. Signs, banners and flyers may not be posted outside of your assigned table space.

ASFE is a family-oriented event and as such we have determined the open sale of any adult-themed material (including, but not limited to, DVD/Blu-ray discs, VHS tapes, images/artwork, etc.) will not be permitted. Under no circumstances shall adult material be presented for viewing, displayed, sold or otherwise distributed to minors. These materials should not be present at all. ASFE reserves the right to judge the suitability of all displays, products, costumes and presentations. The presence and sale of weapons (peace bonded, replica or otherwise; including AirSoft and similar) is also prohibited. In addition, materials and/or behavior which may be construed as offensive, degrading, or to otherwise malign any group (i.e., merchandise or symbols portraying hate ideology) are prohibited. ASFE reserves the right to inspect and approve all merchandising, displays and clothing. Offenders may be removed from the premises, and all fees forfeited, without notice.

Hours of Operation

All vendors are required to maintain operating hours from 10am to 9pm on Saturday, March 3 and 12pm to 6pm on Sunday, March 4. (Note: Times are subject to change based on vendor setup requirements). The mall will close at 9 PM on Saturday and 6pm on Sunday. All vendors are REQUIRED to exit the mall 30 minutes after closing. Vendors are welcome to leave early, but are advised not to leave valuables/personal property in the designated vendor area. Atlanta Sci-fi and Fantasy Expo takes no personal responsibility for misplaced, stolen or damaged items. Reasonable accommodations to prevent theft, including utilization of mall security and convention staff members, will be provided but it is understood that vendor assumes all risk in leaving any property overnight. Don’t leave any valuables overnight.

Questions?

Please email your inquiry to info@challengesgames.com.